General
A lot of service providers are uncertain about how to write and send a correct invoice. German financial authorities have very strict invoicing rules. Therefore our guidelines are a detailed description on how to invoice your service correctly.
To process your invoice quickly please read the following guidelines carefully and invoice accordingly.
You can upload your invoice as PDF here. Alternatively you can mail your invoice via post office to mmpro media AG, Gustav-Meyer-Allee 25, Gebäude 12/2, 13355 Berlin, Germany or fax it to +49 30 322 95 25 250. Please note: We do not accept invoices send via eMail. For faster processing and paper-saving reasons we recommend uploading the invoice as PDF to our system though.
1.1 Requirements of a valid invoice
+ Supplier with full address: Your complete address
+ invoice recipient with full address: mmpro media AG, Gustav-Meyer-Allee 25, Gebäude 12/2, 13355 Berlin, Germany
+ Date of issue/Date of invoice (has to be the last day of the working period or later; earlier is only possible for partial invoices)
+ Your invoice number
+ The order number provided to you in the order/agreement, e.g. #10888
+ Working period/time of performance: When did you work for us (has to be similar to the contract duration)
+ Job description with transfer of rights to the material: details of quantity and nature of the job, e.g. “Videojournalist shooting at Cape Town and transfer of all rights according to order #12345”
+ Your Tax Number or VAT-ID* (please note the explanations to the Reverse Charge Taxation below)
+ Your IBAN and BIC/SWIFT / Account Number, National Bank Code and complete address of your bank / PayPal Account
!! Please see this PDF for example invoices, especially when sending PARTIAL INVOICES or FINAL INVOICES!!
1.2 Procedure of invoicing
When and how can you send the invoice
At first: No billing of an invoice without order / agreement is permitted!
Step 1:
We cannot process an invoice without an agreement. So accepting the agreement (which also defines all relevant facts like remuneration, transfer etc) is the mandatory first step. We have to reject invoices without an order / agreement.
Step 2:
Please wait until our editorial or production department has accepted your work. This will usually happen within 3 days after we have received the correct video/work/service.
Step 3:
Upload your invoice as one PDF to the link you receive in an email from our production department after you’ve provided your service/work. Alternatively you can mail your invoice via post office to mmpro media AG, Fidicinstrasse 3, 10965 Berlin, Germany or fax it to +49 30 322 95 25 250.
Please do not send your invoice via eMail. We cannot accept invoices send via eMail.
2.1 VAT – ID within Europe
!! Important info for service providers in the EU !!
Due to regulations within the European Union (Reverse Charge Taxation), service providers living in the European Union have to provide their VAT-ID and our VAT-ID (**DE342980257**) on their invoice.
Every contractor trading or providing services within Europe has the right to apply for a VAT-ID, even if they are VAT exempt in their country. This is EU law! Therefore we strongly recommend getting a VAT-ID to simplify working together in the future.
If you have a valid VAT-ID and/or are not VAT-exempt, you have to put a note on every invoice, that you use reverse charge.
Please use a sentence like this: “Reverse Charge – According to Article 194, 196 of Council Directive 2006/112/EEC, VAT liability rests with the service recipient.”
If **you don’t have a VAT-ID** and do not want to request a VAT-ID please see the section below!
You can check the validity of your VAT-ID on this page:
http://ec.europa.eu/taxation_customs/vies/vieshome.do.
Please use our VAT-ID: DE342980257.
More information can be found at https://ec.europa.eu/taxation_customs/business/vat_en
2.2 VAT-exempt EU Service Providers
Again, it is EU law that you can request a European VAT-ID even if you are VAT-exempt in your country.
However, some of our service providers do not have a VAT-ID because they are not VAT registered in their country and would like to leave it like that. After long discussions with our financial authorities we can offer two possibilities:
For all our EU service providers and contractors who are not VAT registered we need
a) a written confirmation of your local financial authorities
OR if you cannot provide that
b) an official letter from you with your complete address and your tax id, asserting that you are not VAT registered in your country and therefore have no VAT ID and that mmpro can hold you responsible for any incorrect statement in this matter. Please attach some document from your financial authorities that show your name and tax-id. All further information can be blackened. This document must be signed by you!
Please send this information to accounting@mmpro.de and add the purchase order e.g. #10888 to the subject.
We cannot process your invoice without a valid VAT-ID or one of the documents mentioned above. Make sure these documents reach our accounting department in a timely manner to avoid a delay with your payment.